Exporting emails from Webmail on a cPanel hosting is a straightforward process, allowing users to back up their emails or transfer them to another email client. This guide will walk you through the steps to export emails using the most commonly used Webmail interfaces: Roundcube and Horde.

Export Emails Using Roundcube

Roundcube is a popular Webmail client included in cPanel, providing an intuitive interface for managing emails. Follow these steps to export your emails:

  1. Log in to Webmail: Open your browser and go to https://yourdomain.com/webmail or https://yourserverIP/webmail. Enter your email address and password.
  2. Open Roundcube: Click on the Roundcube icon to launch the interface.
  3. Select the Emails:
    • If you want to export a single email, click on it to open.
    • If you want to export multiple emails, use the checkbox next to each email.
  4. Download the Emails:
    • For a single email, click on the “More” option at the top and choose Download (.eml).
    • The email will be downloaded in .eml format, which can be opened in various email clients like Outlook or Thunderbird.
  5. Save the File: Choose the destination on your computer where you want to save the exported email.

Export Emails Using Horde

Horde is another Webmail client available in cPanel that allows exporting entire email folders.

  1. Log in to Webmail and select the Horde Webmail interface.
  2. Choose the Folder to Export:
    • In the left sidebar, right-click on the folder (e.g., Inbox, Sent, etc.) you want to export.
    • Select Export from the menu.
  3. Download the File:
    • Choose Download into MBOX file.
    • The file will be saved in .mbox format, which can be imported into email clients like Thunderbird or Apple Mail.

Importing Exported Emails

Once you have downloaded the emails, you can import them into another email client:

  • .eml files: Open with Outlook, Thunderbird, or any email client supporting the format.
  • .mbox files: Import into Thunderbird, Apple Mail, or other email clients using the import option.

Conclusion

Exporting emails from Webmail is a straightforward process and is especially helpful when you’re planning to back up important conversations or migrate to another email platform. If your hosting provider uses cPanel, you likely have access to Webmail interfaces like Roundcube and Horde, both of which offer different options for exporting emails.

Exporting with Roundcube (Single Emails in .eml Format)

Roundcube is the most common Webmail client provided with cPanel and is user-friendly for managing individual messages. To export an email:

  1. Log into Webmail and choose Roundcube as your interface.

  2. Open the email you want to export.

  3. Click on the More menu or three-dot icon (depending on the version).

  4. Select Download (.eml) or Save as File.

This will download the selected message in .eml format, which can be opened by most desktop email clients like Thunderbird, Outlook, or Apple Mail.